Guest Post: Accidents Happen . . .

[This post is from AuthorAID team member Alejandra (Alex) Arreola-Triana. Thank you, Alex! —Barbara]

A few years ago, someone broke into my car and stole my purse. Along with my money and IDs, the thief took the memory card where I had my thesis. Fortunately, my advisor had saved copies of all my drafts and data, so I didn't have to start all over again. I did lose some papers and had to redo some experiments, but I was back on track after a couple of weeks. Sometimes, however, it can be much worse. . . .

One morning a few weeks ago, I arrived at my university and saw that one of our labs had caught fire. Nobody was hurt, but most of the equipment, reactants, and samples—and a lifetime of work—were lost.

Losing your work can be very frustrating, and sometimes catastrophic. Fortunately, there are simple things you can do to prevent or minimize the damage:

• Save your data in several computers and also in an external hard drive. You can also use services like Dropbox to store your files online. Set a time every week to back up all your information. Remember that USB drives and memory cards are for transporting data, not for storing it.
• Make electronic copies of important documents such as awards and diplomas. Keep the originals in a waterproof and fireproof box.
• Invest in good antivirus software, and scan your computer and external drives at least once a week.
• Keep all safety equipment, such as fire extinguishers, in good condition. And learn how to use this equipment.
• Plug all your computers and other equipment to surge protectors, especially if you live in an area with frequent power outages.
• If your lab does not meet current safety standards, remodel it if possible. Some agencies may offer grants for furnishing or remodeling laboratories.
• Consider buying insurance for your more expensive or delicate equipment.

Remember: Better safe than sorry!