Getting the Most from a Conference

Today I am busy preparing for the American Medical Writers Association annual conference. I soon must complete my slides and handouts and finish other preparations. 

Recently a researcher recommended that instead of speaking at conferences, people just e-mail their presentations. Doing so, the researcher said, would save time and money and help preserve environmental resources. 

In general, I disagree with this recommendation. A conference provides more than presentations. It also is a chance to talk informally with colleagues. Often, much of what I gain from a conference comes from informal conversations. 

How can you best use the chance to interact at conferences? Here are a few basic suggestions. Of course, customs in different places differ, and some of these suggestions might not apply in some places. 

• Take advantage of chances to interact informally. For example, attend the receptions at conferences, and talk with people during breaks and at meals.
• To help identify people you might especially like to talk with, look at the participant list (if one is distributed) and the conference program.
• Bring plenty of copies of your card. Be sure that your card includes your current e-mail address and other contact information.
• If you are seeking work, bring copies of your curriculum vitae or resume.
• Perhaps bring some of your publications, some handouts about programs you lead, or other items of possible interest.
• Consider following up, by e-mail or otherwise, shortly after the conference.  

I hope these suggestions are helpful. Now, back to preparing for the conference!